A tamper-proof service record
Every scan shows the asset's full inspection history — who signed it off, when, and what was fixed. A compliance trail you can hand to an auditor, tied to the physical asset, not a spreadsheet someone forgot to update.
For facilities & FM teams
A QR on every asset — inspection history in hand, faults reported on the spot.
Tag every asset — air handling units, fire doors, extinguishers, plant — with a dynamic QR. Anyone can scan to see its inspection history and compliance status, and report a fault with a photo right there. And you get a live view of scans, open issues and what's due, across every asset you're liable for.
Report a fault in seconds
Spot a problem, scan the tag, pick a category, snap a photo, done. The report lands with your team tagged to the exact asset and location — no "which extinguisher on which floor?" back and forth.
Stay ahead of what's due
Live compliance rate, open issues and inspections coming due, broken down by asset and type. Catch the extinguisher that's overdue before the inspector does.
How asset QR codes work for facilities and FM teams
A dynamic QR code on every asset gives your team a tap-to-open service record. Anyone can scan the asset QR code to see inspection history and compliance status, or report a fault with a photo on the spot — and you get a live view of open issues and what's due across every asset you're liable for.
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Tag every asset with a QR code
Fix a dynamic QR code to each asset — plant, extinguisher, lift, HVAC unit. It opens that asset's inspection record and compliance status, no login or app needed.
- 2
Scan to inspect or report a fault
Engineers and occupants scan the QR code to view the service history, log an inspection, or report a fault with a photo in seconds — a tamper-proof record that lives with the asset.
- 3
See what's open and what's due
Every scan, inspection and fault lands live in your dashboard, so you stay ahead of what's due, evidence compliance, and see open issues across every site at a glance.
Great for
- Facilities management
- FM service providers
- Property & estates teams
- Compliance & H&S
- Maintenance contractors
Where xengo fits — and what stays yours
The inspection record you saw is on your systems, not ours. xengo is the layer around it: the branded QR that points to it, the honest analytics on every scan, and the webhooks that push those live numbers straight into the tools you already run.
The QR
A branded, dynamic QR on your own domain. Re-point it wherever you like, any time — no reprint.
The page it opens
The inspection record the QR opens is yours — it lives on your website, your systems, your estate. xengo takes the scan there; it doesn't replace what's behind it.
The analytics
Every scan, bot-filtered and honestly counted — by time, place and device. The live numbers you saw on the right.
The notifications
Every scan can fire a webhook or alert — into Slack, Teams, email, or straight into your CRM, stock or ticketing. The live view becomes live data in your systems.
Frequently asked questions
How do asset QR codes work in facilities management?
A dynamic QR code on each asset opens its inspection history and compliance status when scanned. Engineers can log inspections or report faults with a photo, and everything is recorded against that asset for a tamper-proof audit trail.
Can anyone report a fault, or just engineers?
Anyone who scans the code can report a fault with a photo — occupants included — while inspections and status updates can be restricted to your team. Either way it lands live in your dashboard.
Does this help with compliance evidence?
Yes. Each scan and inspection is time-stamped against the asset, giving you a defensible record of what was checked and when, and a live view of what's due next.
Do I need to reprint labels when an asset changes?
No. The QR codes are dynamic, so you can re-point an asset's code to a new record or contractor without replacing the physical label.
Want this on your assets?
We'll set up a branded QR for every asset on your own domain, with the live dashboard shown above.